B2B Commerce Organization Overview

Note: Spartacus 4.x is no longer maintained. Please upgrade to the latest version.

Note: Spartacus 4.x was tested with SAP Commerce Cloud versions 1905 to 2205. Spartacus 4.x has not been verified to work with (and is not guaranteed to work with) SAP Commerce Cloud 2211 or later releases.

B2B Commerce Organization for Spartacus allows companies to manage purchases made through a Spartacus commerce web site.

A company’s purchasing manager can be set up as an administrator for the commerce organization. The administrator can create units representing organizations, regions, cities, departments, or any other organizational entity in their company. The units are then associated with buyers, shipping addresses, and cost centers, all for the purpose of allowing, controlling and tracking spending.

The following pages in this section describe how to use B2B Commerce Organization. For more technical information, see B2B Commerce Organization.

For in-depth information on this feature, see Commerce Organization on the SAP Help Portal.

Note: Spartacus for B2B Commerce Organization requires release 2005 or later of SAP Commerce Cloud.

Table of Contents

Role Definitions

In the out-of-the-box B2B Commerce Organization sample data, each user in the organization is assigned a role.

Role Description
Customer (Buyer) Users with the Customer (Buyer) role are permitted to place orders. Buyers can create orders of any value.
Approver An approver reviews and approves or rejects orders placed by buyers, when the order goes beyond the purchase limit set for the buyer.
Administrator A user who makes changes to the units and user settings in the organization. The administrator is only permitted to administrate the organization structure equal to or below the B2B administrator’s position in the hierarchy.
Manager The manager role is intended for assigning the managers of other users. This role is not used in the out-of-the-box sample data.

Others Terms Used in B2B Commerce Organization

Term Description
Unit A unit is the basic building block of the organization. A unit represents a department, location, region, or other entity.
User Users are assigned to units. Each user has at least one role.
Cost Center Cost centers are assigned to units and are used to track spending. When making a purchase through an account and not with a credit card, buyers must choose a cost center. Buyers have access to all cost centers that are linked to their unit and all related child units.
Budget Budget limits are used to limit overall spending. Orders that exceed the budget are sent to approvers.
Purchase Limit Purchase limits can be defined per order and per timespan. Buyers are assigned purchase limits in order to limit purchases. Approvers are assigned purchase limits to limit the size of orders they can approve.
User Group A collection of users, for the purposes of assigning purchase limits in one place, for many users.
Credit Limit Credit limits are used by sellers to limit their credit exposure. Credit limits can be assigned to any unit by the seller and are not controlled by the buying company’s administrator.

Powertools Sample Store

SAP Commerce Cloud includes a sample storefront called Powertools. If you install the standard recipe (called “CX” in SAP Commerce Cloud 2005 or newer), Powertools is installed along with the extensions and sample data needed for B2B Commerce Organization.

In order to purchase something or to make changes to a commerce organization, the out-of-the-box Powertools store is configured to require users to log in first.

For a list of these default users and units, see powertoolsstore Extension on the SAP Help Portal.

Note: SAP Commerce Cloud 2005 and newer ships with all users inactive and without passwords. To restore the users and passwords available in the sample store, see Setting Passwords for Default Users on the SAP Help Portal.

Sample User Examples

The B2B Commerce Organization feature depends on users being assigned to various roles. The following table lists users who belong to the Rustic Hardwdare sample organization that is included in the Powertools store:

Login Role
linda.wolf@rustic-hw.com Administrator
mark.rivers@rustic-hw.com Buyer
hanna.schmidt@rustic-hw.com Approver